Nobody likes paperwork after something goes wrong — but memories fade fast, and 'I'll write it up later' turns into guesswork by Friday. An incident report form turns a stressful moment into a calm, factual record while the details are still fresh.
This one-page form walks you through it: date, time, and location, who was involved, what happened in your own words, any witnesses, and what action was taken. It's written in plain language — no jargon — so anyone on the team can fill it out completely and correctly.
Keep a few printed copies wherever incidents might happen: the office, the classroom, the workshop. Filling one out takes five minutes, and having it on file protects everyone — including you.
Any injury, near-miss, property damage, or concerning event. When in doubt, write it up — over-reporting beats under-reporting.
No. Stick to observable facts: what happened, when, where, who saw it. Conclusions come later.
Same day, ideally within the hour. Details blur fast.
Whoever's responsible for safety records — a supervisor, office manager, or school administrator.